The Transfer Process

  • The Office of Student Enrollment and Assignment will be closed through May 15. We are hoping to reopen at 8:00 a.m., May 18. The transfer request deadline is now May 29.

    Students are expected to attend the schools assigned to their addresses. Transfers to another school may be permitted under certain circumstances, outlined at the bottom of this page and on the transfer request form.

    To be fair to all families requesting a transfer, staff are unable to discuss the details of a transfer request with a parent before a decision is made. If the transfer request is denied, parents will have the opportunity to discuss the request in a confidential, face-to-face hearing with Student Enrollment and Support Services staff.

    The Office of Student Enrollment will consider the request and make a determination based on Board of Education policy 4150, the best interest of the child, classroom capacity, school capacity, the orderly and efficient administration of the schools, and the instruction, health, and safety of all students.

    Transfer requests are reviewed in bulk after the May 29 deadline. Approval and denial letters are sent by mid-June.

The Appeal Process

  • If the transfer request is approved, the student will be able to attend the requested school. If the transfer request is denied, the parent is able to appeal the decision in a confidential hearing with a committee comprised of Student Enrollment and Support Services staff. Instructions on how to appeal, including times and dates, will be included in the denial letter.

    • If the appeal is approved, the student will be able to attend the requested school.
    • If the appeal is denied, the parent is able to appeal the decision in a confidential, closed session meeting with the Board of Education, Student Enrollment staff, and CHCCS administration.
      • If the appeal is approved, the student will be able to attend the requested school.
      • If the appeal is denied, the transfer will not be permitted.

Schools Open and Closed to Transfers

  • In 2017 and 2018, the General Assembly passed legislation mandating class size decreases from 1:21 in grades K–3 to 1:18 in grade K, 1:16 in grade 1, and 1:17 in grades 2–3 (Session Law 2017-9 [House Bill 13]). These changes take effect in CHCCS at the start of the 2020–21 school year.

    Transfers for students in grades K–3 are extremely limited.

    Transfers will not be approved if a school is over capacity in the relevant grade level and granting the transfer would do any of the following:

    • Exceed statutory grade K–3 class size requirements
    • Exceed local grade 4–12 allotment class size formulas
    • Require additional allotment of school personnel
    • Require additional classroom space

     

    Designation of Over- and Under-Crowded Schools Report

    The Board of Education approved the Over- and Under-Crowded Schools Report on March 6, 2020.

    Magnet Schools

    As magnet schools, the schools below are not open to transfers. Kindergarten placement in these schools is based on a lottery; placement for grades 1–5 is based on a wait list for available seats. Siblings may enroll only if there is space available and if they meet any language testing requirements. Children of staff have the opportunity to request enrollment in the lottery process with no priority given. Students with zone priority for Glenwood Elementary may transfer to any available school for any reason.

    • Carrboro Elementary (Dual language track)
    • Glenwood Elementary
    • FPG Elementary

     

    Schools Open to New Transfer Students

    The following schools are open to new transfer students for permissible reasons except as noted above for grades K–3. Transfers will be cut off if membership exceeds 95% of total SAPFO capacity. A wait list may be created for students whose transfer requests meet the above criteria when there is not an available seat. The wait list will be maintained until June 12, at which time the transfers will be denied. Students may transfer out based on permissible reasons.

    • Estes Hills Elementary
    • Northside Elementary
    • Scroggs Elementary
    • McDougle Middle (Traditional and dual language tracks)
    • Chapel Hill High
    • East Chapel Hill High

     

    Schools Closed to New Transfer Students

    The following schools are closed to new transfer students, except students with an existing sibling presence in a district-level program or children of district employees. Students may transfer out based on permissible reasons.

    • Carrboro Elementary (Traditional track)
    • Ephesus Elementary
    • McDougle Elementary
    • Morris Grove Elementary
    • Rashkis Elementary
    • Seawell Elementary
    • Culbreth Middle (Traditional and dual language tracks)
    • Phillips Middle (Traditional and dual language tracks)
    • Smith Middle
    • Carrboro High

Transfer Deadlines

    • The deadline to submit a transfer request for the 2020-21 school year is May 29, 2020.

    Transfer requests are reviewed in bulk after the May 29 deadline. Approval and denial letters are sent by mid-June.

    Late requests

    Late requests will be considered only for newly-registered students or for extenuating circumstances. Extenuating circumstances include an unanticipated or significant change in the student’s status after the May 29 deadline or other circumstances outside of the student’s or parent/legal guardian’s control. Being unaware of the deadline does not constitute an extenuating circumstance.

    Transfer requests received after the last day of school and denied by the Office of Student Enrollment will be heard by the Transfer Appeal Committee in mid-August; any Board appeals will be heard in September.

    Students are expected to attend their assigned schools until a decision is made.

Transfer Students

  • All students attending a school that is not assigned to their address or special program are considered transfer students. Their parents must submit a transfer form each school year after the transfer is initially approved. If a transfer form is not received by the May 29 deadline, students will be assigned to the school that is assigned to their address.

Transfer Request Forms

Permissible Reasons to Transfer

  • All students attending the Chapel Hill-Carrboro City Schools are assigned to individual schools according to the domicile of the parent or court-ordered legal guardian. Students living within the district may be allowed to transfer to a school outside of their attendance area if they adhere to all board policies, administrative regulations and school rules, and meet one of the following conditions:

    1. Siblings of students who have been assigned to special programs (dual language, system-level EC, Newcomers, LEAP) at a school outside of their assignment areas may attend the same school.
    2. Students with special medical or handicapping conditions may be reassigned to a more appropriate setting. Documentation by a licensed medical or mental health professional is required.
    3. Children of permanent school district employees may be permitted to attend a school outside of their assignment areas.
    4. Students in grades 3–12, whose families move from one school assignment area to another within the district may be permitted to remain at the original school until they exit the last grade in the school. During a redistricting year, students at the affected school level may not be permitted to remain until they exit their current school. Students in grades K–2 at the time of the relocation can remain at the original school for the remainder of the school year only. Siblings in grades K–2 are not eligible to remain at the original school once the older sibling has exited the school.
    5. Students in grades K–8 whose parents’ after-school care arrangements are dependent upon attendance at another school may be reassigned to another school. Documentation is required.
    6. Students whose parents have expressed concern about their child's safety if they continue to attend the present school due to specific students who are threatening or severely harassing their child may be reassigned to another school. However, every effort will be made by the child’s school to address the safety issue (parents must meet with the school principal) before a transfer request on these grounds is reviewed.
    7. Students may be reassigned to schools where transfers would positively impact projected school or program capacities, even if they do not meet one of the previous six conditions, as determined by the Board of Education in the Designation of Over- and Under-Crowded Schools Report, and where the reassignment does not conflict with Board policies, administrative regulations, and school rules. This reason may not be cited until the Over- and Under-Crowded Schools Report has been approved on or before March 15 of the given school year. Schools designated as overcrowded for the 2019–20 school year are Glenwood Elementary and Smith Middle.

Transfer Conditions

    • All transfers are valid for one year only. A new transfer request must be submitted each year.
    • The parent is responsible for transportation. The student must arrive and be picked up on time.
    • The student must attend school on a regular basis and abide by school rules and regulations. Excessive absences, tardiness or disciplinary referrals may be grounds for revocation of the transfer.
    • Sibling requests are considered individually; siblings are not automatically granted transfers.
    • Any transfer request that is approved based upon false or misleading information will be declared void and the transfer will be rescinded.