• Chapel Hill-Carrboro City Schools

    Attendance Policy

    District Attendance Policy

    One of the most important things parents can do is make sure that their children attend school regularly and on time. While some absences for illnesses are unavoidable, nothing can replace the educational, cultural and social contacts that students experience through regular participation in class. All students between ages 7 and 16 are required by law to attend school. Every child is expected to be at school every day unless sick or otherwise excused.

     

    If Your Student Will Be Absent

    Parents are required to notify the school office by 4:00pm the day the student is absent from school. 

     

    Excused Absences

    The State Board of Education allows excused absences for these reasons:

    • Illness or injury
    • Quarantine
    • Death in the immediate family
    • Medical or dental appointments
    • Court or administrative proceedings
    • Religious observances
    • Educational opportunity

     

    If possible, absences other than those for illness should be arranged in advance so that the student can begin to make up the work which will be missed. After a student has been absent, he or she should bring a written excuse, signed by the parent, stating the cause of the absence. All students are required to attend at least 83 percent of the total school days in an academic year (149/180 days) in order to receive course credit, graduate, or to be promoted to the next grade. Exceptions could be made in the case of excused absences and make-up work.  If a student is absent from school for more than 17% of the days in the academic year or in a semester-long course for high school, the principal with the guidance of a committee will consider whether the student’s grades should be reduced or whether course credit, promotion or graduation will be denied because of the absences.  After 10 consecutive days of absence from school,the administration is required by law to notify parents that their students will be withdrawn from East Chapel Hill High School.

     

    East Chapel Hill High School Policy

    At ECHHS, all students are expected to attend all of their scheduled classes every day. No unsupervised students are allowed in any areas of our campus, including athletic fields and non-academic areas. Wildcat assistants must report to their assigned teacher and remain in that location. Students with a free period remaining on campus must report to the Alternative Learning Center with Mr. Johnson or be under the direct supervision of a teacher.

    Goals for the student:

    1. Come to school on time, be present, and prepared in all classes.
    2. Will not be out of location or in any unauthorized location.
    3. Will make satisfactory progress in all classes for credit. 

    Unexcused Absences:

    If the student is absent, appropriate documentation from a physician, dentist, clerk of court, psychiatrist/psychologist/licensed counselor, and/or death certificate for family member will be provided when student returns to school (no exceptions).  Documentation will be submitted to the receptionist desk.

    If a student accumulates from 1-9 unexcused absences:

    1. 1st skipping incident: The teacher will make initial contact with family and communicate policy. Student has no more than three days to excuse absences. 
    2. 2nd skipping incident: Teacher will send a referral to administration. Administration will assign disciplinary consequences starting with lunch detention.
    3. 3rd skipping incident: Teacher referral and restorative component (school social worker intervention)
    4. Students must request work missed during unexcused absences from the teacher.
    5. Work missed during unexcused absences will only be accepted following the teacher conditions and recommendations (deadlines provided by the teacher.)
    6. Work missed during unexcused absences will count no more than 50% of the original credit.

    If a student accumulates 10 unexcused absences:

    1. Teachers continue to send referrals for skipping to administration. The student will be assigned in-school suspension or out-of-school suspension incrementally. 
    2. Parents will be contacted and informed of this policy. 
    3. Parent and student will sign attendance agreement. 
    4. Students must request work missed during unexcused absences from the teacher.
    5. Work missed during unexcused absences will only be accepted following the teacher conditions and recommendations (deadlines provided by the teacher.)
    6. Work missed during unexcused absences will count no more than 50% of the original credit.
    7. Student will lose parking privileges for two weeks with every additional absence. Car will be booted if on campus. (No refunds)

    If a student accumulates 31 unexcused absences:

    1. Teachers continue to send referrals for skipping to administration. The student will be assigned in-school suspension or out-of-school suspension incrementally. 
    2. Student will lose parking privileges. Car will be booted if on campus. (No refunds).
    3. Students must request work missed during unexcused absences from the teacher.
    4. Work missed during unexcused absences will only be accepted following the teacher conditions and recommendations (deadlines provided by the teacher.)
    5. Work missed during unexcused absences will count no more than 50% of the original credit.
    6. Student may be recommended for shortened schedule. 
    7. Student may lose course credit for excessive unexcused attendance.

     

    Students under 16 year of age:

    3 Unexcused Absences

    After any student has accumulated three unexcused absences in a school year, the social worker will mail a letter home to notify the parent, guardian or custodian of the student that the student has been absent an excessive number of times.

     

    6 Unexcused Absences

    After six unexcused absences, the social worker will mail a letter home to notify the parent, guardian or custodian that he/she may be in violation of the Compulsory Attendance Law and may be prosecuted if the absences cannot be justified under the established attendance policies of the state and district boards of education.

     

    10 Unexcused Absences

    After ten accumulated unexcused absences in a school year, the social worker will review any report or investigation on the student’s absence and also confer with the student and his/her parent, guardian or custodian to determine whether the parent, guardian or custodian has received notification and made a good faith effort to comply with the law. If the social worker determines that the parent, guardian or custodian has not made a good faith effort to comply with the law, the social worker will notify the district attorney.

     

    Tardies

    1. Three unexcused tardies of fifteen minutes or more shall be treated as one unexcused absence under the State’s Compulsory Attendance Law.
    2. Teachers will send referrals for students to administration every three tardies.
    3. Administrators will assign lunch detention incrementally as needed.